Guide · Agent skill
How to use the Meeting Minutes Writer agent skill
Updated · written with AI from the project's own documentation and checked against our catalogue data
The meeting-minutes skill is an agent skill that turns a meeting transcript, chat log or rough notes into formal minutes, delivered as a Word document. It is aimed at managers, team leads and project coordinators who need to circulate minutes quickly. After following this guide you will know what the skill does, how to install it, how to ask for minutes in plain language, and what to check before sharing the result.
Meeting Minutes Writergenspark-ai/genoffice · Apache-2.0 Download the skill Quick start
- 1Download the ZIP. Download the skill ZIP file from this page.
- 2Unzip into a skills folder. Unzip into ~/.claude/skills/ for personal use, or into a project's .claude/skills/ folder.
- 3Or upload in the Claude apps. In the Claude apps, go to Settings → Capabilities → Skills and upload the skill.
- 4Confirm a Word tool is available. Make sure the agent has a Word document creation tool, since the skill delivers a .docx file.
- 5Paste your source material. Paste the transcript, chat log or notes into the conversation.
- 6Ask for minutes. Use a request such as "Turn this meeting transcript into minutes".
- 7Check the to-confirm list. Fill in the owners and due dates the agent flags, then review the document before sharing.
What an agent skill is and what this one does
An agent skill is a folder containing a SKILL.md file that gives an AI agent a set of instructions for one kind of task. Once the skill is installed, the agent can use those instructions when a request matches them.
This skill takes your source material and writes it up as minutes. It sorts content by agenda item, keeps discussion points, marks decisions, and builds an action-item table with owner and due date. Unknown details are written as TBD or "to confirm" rather than guessed.
- Summary of what the meeting was, what was decided and what happens next
- Discussion points per agenda item, with both positions where there was disagreement
- Decisions marked with the word "Decision:" so they can be scanned
- Action-item table with #, item, owner, due and status columns
- Open items and next meeting details
- A list of owners and due dates still to confirm, plus a reminder to remove sensitive items before circulating
Install the skill from the ZIP file
Download the ZIP file for the skill from this page and unzip it. The skill's only file is SKILL.md.
For a personal install, unzip the folder into ~/.claude/skills/. To scope it to one project, unzip it into the project's .claude/skills/ folder instead.
If you use the Claude apps, you can instead upload the skill under Settings → Capabilities → Skills.
- Personal: ~/.claude/skills/
- Single project: the project's .claude/skills/ folder
- Claude apps: Settings → Capabilities → Skills
~/.claude/skills/meeting-minutes/SKILL.mdCheck the requirements before you start
The skill needs a Word document creation tool that the agent can use in its environment. The SKILL.md refers to these document tools, so if the agent has no way to create .docx files, it cannot deliver the minutes as a Word document.
The skill does not run scripts and does not use the network.
- A Word document creation tool available to the agent
- No scripts are run by the skill
- No network use by the skill
Trigger the skill with natural requests
You do not need a special command. Paste your material and ask for minutes in plain language. The skill's quick prompts suggest two common requests.
Include the material itself in your message or attach it, and mention anything the transcript may not show, such as the date, location or chair, so the agent can fill the metadata.
- Turn this meeting transcript into minutes
- Pull the decisions and to-dos out of this chat
- Write up these rough notes as meeting minutes with an action-item table
Example of what you get back
Given a transcript, the agent produces a Word document titled "<Topic> Meeting Minutes YYYY-MM-DD". It opens with a two-column meeting info table, then a summary of no more than three lines, then one section per agenda item.
Only explicitly assigned or volunteered tasks go into the action-item table. Vague ideas such as "let's all have a look" are placed under Open Items. Names are kept as they appear in the transcript, and terms the meeting used are kept too.
In your reply, the agent lists only the owners and due dates still to confirm and a one-line reminder to remove sensitive items. It does not repeat the minutes.
Safety notes and limits
The skill summarises and may paraphrase, so it is not a verbatim or certified record. Do not rely on it for legal or regulated records that must be exact.
It cannot invent content. A meeting with no transcript or notes gives it nothing to work from.
For personnel, pay or dispute matters, the skill records only the conclusion and reminds you to check the distribution list. Review the document before circulating it.
Names and numbers that conflict with the context are marked "sic, to verify" rather than changed.
- Not a verbatim record: review paraphrased content
- Needs real source material
- Check the distribution list for sensitive topics
- Confirm names and numbers flagged as "sic, to verify"
Tips for better minutes
Give the agent a clean source. Remove unrelated chatter from a chat log if you can, though the skill also drops small talk and repetition itself.
If your organisation has its own minutes template, tell the agent. The skill says it will follow your template's structure instead of its default.
- Provide the agenda if you have one, so content can be sorted by item
- Note the date, location and chair when the transcript does not say them
- Ask for the to-confirm list to be followed up before circulation
What people use it for
- Circulating minutes to a team within the same day after a status meeting
- Tracking who agreed to do what across a project steering call
- Summarising a long call recording into a readable write-up for absent colleagues
- Turning a long chat thread about a decision into a formal record of conclusions and to-dos
Frequently asked questions
How do I install the meeting minutes agent skill?
Download the ZIP file from this page and unzip it into ~/.claude/skills/ for personal use, or into a project's .claude/skills/ folder. In the Claude apps you can instead upload it under Settings → Capabilities → Skills.
What does the meeting-minutes skill need to run?
It needs a Word document creation tool available to the agent, because the output is a Word document. According to the skill's files it runs no scripts and uses no network.
Is the meeting-minutes skill free?
The skill is published under the Apache-2.0 licence. This page does not state any price, so check the licence and the source repository for the terms that apply to you.
Can the skill write verbatim or legally certified minutes?
No. The skill summarises and may paraphrase, so it is not suitable for legal or regulated records that must be verbatim or certified.
What if the transcript does not include an owner or due date?
The skill marks the missing owner or due date as "to confirm" in the action-item row and lists it in its reply. It does not guess names or dates.
How is this different from asking an AI to summarise a meeting?
This skill follows a fixed minutes structure: meeting info, summary, discussion by agenda item, marked decisions, an action-item table and open items, delivered as a Word document. A general summary request does not normally follow that format.
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Our verdict
This skill suits managers, team leads and project coordinators who need clear, circulable minutes with decisions and owners quickly. It is a poor fit for verbatim or certified legal records, or for meetings with no transcript or notes, and sensitive personnel or dispute minutes should be reviewed before anyone else sees them.
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