How to use the Alumni & Re-hire Tracker agent skill

What the skill makes the agent do

An agent skill is a folder containing a SKILL.md file with instructions. When it is installed, your AI agent reads those instructions and follows them when your request matches the skill's purpose. This skill is for keeping track of former employees (alumni) and deciding when to revisit them for an open role.

By default the agent does not hand you a spreadsheet. It starts with a short recommendation: keep a small alumni record with the exit date, the role held and one line on why they left, and revisit that person only when a role opens. It asks only the questions it needs, and it does not invent answers you have not given.

• Recommends a lightweight alumni record and a simple workflow (departure recorded, details kept, re-hire considered when a role opens, rejoined or contacted)
• Produces empty templates on request in CSV, SQL DDL, JSON Schema, or a Notion import mapping
• Builds a Notion import through a separate skill named notion-manual-import, which the source refers to for that step

How to install the skill

Download the skill ZIP from this page. Then choose one of the two install options below, depending on whether you want the skill for all your projects or only one.

For a personal install that works across projects, unzip the download into ~/.claude/skills/. For a project-only install, unzip it into the .claude/skills/ folder inside that project. Either way, the skill folder should contain SKILL.md.

If you use the Claude apps instead of files on disk, open Settings, go to Capabilities, and upload the skill under Skills.

• Personal install: unzip into ~/.claude/skills/
• Project install: unzip into .claude/skills/ inside your project folder
• Claude apps: Settings → Capabilities → Skills, then upload the skill

How to trigger the skill with natural requests

You do not need a special command. Describe what you want in plain words. The skill is designed to respond to requests about an alumni tracker, a rehire tracker, a former employee register or a past employee list. It also responds when you say 'former employees' or describe the same process happening in a spreadsheet, a document or an inbox.

The agent first works out what you want. If you say 'set up' or 'build' or 'create', it moves toward producing artifacts. If you say 'our process is...' or 'it is in a sheet', it captures your existing process before building. If you ask 'is this right' or 'review', it checks what you share rather than building. If you ask 'how do I...', it answers directly.

• Set up an alumni tracker for our former employees
• Turn our rehire list in this spreadsheet into a structured format
• Review this alumni record and tell me what is missing
• How do I decide when to contact a former employee about an open role?
• Give me an empty SQL table for an alumni register

What you get back: templates and fields

When you ask for an artifact, the agent derives the fields from your answers and produces it. The CSV format uses UTF-8 with a byte order mark so Excel opens the text correctly. A CSV does not carry data types, so the agent will name the columns that need a date, number or currency format applied. A CSV is not an .xlsx workbook; a workbook is created only if you ask for one.

The source's column list for the CSV template is shown below. The Notion mapping pairs each of these columns with a Notion property type, such as Title, Date, Checkbox, Email or URL.

• Alumni Name, Former Department, Former Job Title, Last Working Day, Rehire Eligible
• Personal Email, LinkedIn, Current Company, Last Contact, Re-engage Date
• Notes, Alumni ID

What the skill needs and safety notes

The skill lists no requirements. It does not run scripts and does not use the network. It produces empty templates only, and the source states it never holds or processes real employee or customer data. The sample rows in the template contain personal-looking fields such as an email address and a LinkedIn link, so do not paste real contact details into the templates or treat the samples as data.

Do not use the skill for payroll calculation, tax filing or legal advice. Before you store contact details for former staff, check your privacy rules and whether those people have consented to being contacted. For Notion, the source says the agent never asks for a Notion password or token, and that writing to a workspace requires the agent to verify it has actual tool access and the target first.

• No requirements listed; no scripts run; no network use
• Templates only: do not enter real employee or customer data into the skill
• Check privacy rules and consent before using contact details
• Excludes payroll, tax and legal questions

Tips for getting better results

Tell the agent what you already know, in any message. It skips questions you have answered. If you do not know something, say so; the agent records it as unknown rather than guessing.

If you only need a schema for a developer project, ask for the SQL or JSON Schema output. If you need a list for non-technical staff, ask for the CSV and, if you use Notion, the mapping.

• Give the context up front: how many former staff, how long ago, and where the list lives today
• Ask for one output at a time to keep the result easy to review
• Use the record for open-role triggers rather than a standing newsletter, as the skill recommends